Expenditures Management Overview

Expenditures Management Overview

Introduction

Managing business expenses can be a messy and time-consuming task. Tracking who spent what, where, and why can feel like an endless loop of receipts and spreadsheets. 1Stop simplifies this process by centralizing all your business expenditures in one place. This allows you to track every expense, who made it, what type it is, and who approved it. Easily attach receipts, streamline approvals, and generate comprehensive reports to gain valuable insights into your spending. This article provides a high-level overview of the Expenditure program.

Expenditure Module Overview

The Expenditures Module serves as the central hub for overseeing all of your company's spending. Rather than juggling scattered data, it consolidates vendor purchases, credit card charges, and employee reimbursements in a single location. Within this module, you can pre-authorize expenditure requests, capture expenditure details, attach receipts, and approve expenditures, all while tracking every step of the process. Additionally, powerful reporting and analytics automatically pull from the Expenditure module to help you better understand your company's spending patterns allowing you to make more informed financial decisions. For more details, please view the full Expenditure Module article.

Expenditure Blueprint Overview

The Expenditure Blueprint establishes a standardized process that all team members must follow when incurring an expenditure. It ensures that all team members stay informed about the current State of each Expenditure and that every Expenditure completes the following steps:
  1. Create and complete the expenditure details along with attaching appropriate receipts.
  2. Submit the expenditure for approval.
  3. Approve the expenditure.
  4. Process the expenditure in your accounting system.
If your company pre-authorizes expenditures for specific employees, the Expenditure Blueprint can assist in creating and tracking the pre-authorization process. For more details, please view the full Expenditure Blueprint article.


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