Chart of Accounts

Chart of Accounts

The Chart of Accounts (COA) module in 1Stop CRM is where you manage the financial accounts your company uses. It’s designed to reflect your general ledger structure, giving you quick visibility into the accounts tied to things like invoices, expenses, payments, and revenue—even if you're syncing from another system like Zoho Books or QuickBooks.

This article gives you a quick walkthrough of how to use and manage the Chart of Accounts. 

Idea
Tips for Using This Module
  1. Stick to a consistent naming format so accounts are easy to find.
  2. Don't delete old accounts - just mark them as inactive to preserve history. 
  3. Make sure your account mapping is clean if you're syncing with tools like Zoho Books, QuickBooks or any other accounting system.
  4. Review your accounts regularly to make sure everything still lines up with how your team reports financially. 
Add a New Account
To add a new account:

1. Go to the Chart of Accounts module and click Create Chart of Accounts. 



2. Fill in the account details and click Save. 



Idea
Tip
Many accounting systems use a numbering convention to keep accounts organized and easy to identify. Here's a common structure:
  1. 1xxx - Assets
  2. 2xxx - Liabilities 
  3. 3xxx - Equity 
  4. 4xxx - Revenue (Income)
  5. 5xxx - Cost of Goods Sold (COGS)
  6. 6xxx - Operating Expenses
  7. 7xxx - Other Expenses 

View and Search Accounts
To quickly find an account, you can filter by account type (like Income, Expense, Asset, or Liability), account name, or account number. 

1. To filter, scroll down to Filter by Fields and choose the field you'd like to filter by. 



2. Enter the value you want to search for (like "Expenses") and click Apply Filter to see matching results. 



Edit an Existing Account
To edit an existing account:

1. Click on the account you want to edit.



2. Click Edit and make your changes (in this case, we will be adding A/R to the Chart of Accounts Name).



3. When you're done, click Save. 



 

    • Related Articles

    • Intro for Finance & HR Teams

      1Stop helps finance and human resource teams gain valuable insights into their business operations with a comprehensive suite of tools to help them manage and track receipts, payments, costs, and employees more efficiently. Employee Management - ...

    • Accounting System Integration

      1Stop's integration feature allows you to seamlessly synchronize with your company's accounting platform, enabling real-time data flow between systems. This streamlines tasks like invoicing, payment tracking, and financial reporting—reducing ...

    • Pay a Vendor Commission

      Once a Vendor record is approved, an Expenditure with the payment terms is automatically created. When the payment due date is reached, the Expenditure is automatically added to a View for payments that need to be processed. This video provides an ...

    • Social

      Introduction Integrating your 1Stop Install CRM account with social media enhances customer communication through real-time data exchanges. While social media platforms provide the opportunity to connect with many individuals, a CRM helps you ...

    • BCC Dropbox

      Introduction When managing multiple email accounts for your business, your email correspondences will be distributed across various email clients. To consolidate all these business communications into a central hub, you can utilize your 1Stop CRM ...